Spay Georgia 

• Client #1169

• Put in new line item, code 199 or "write in services"

• Replace description with client's last name, first initial (dog/cat, spay/neuter, cert #) ex - Richardson, C. (dog neuter, cert #122337)

• Put a note with time stamp and ready to send

• Replace price amount with correct pricing - an alert is on the account with updated prices

• Send a copy of invoice and pink copy to Spay GA - address listed on account - every 2 weeks to 1 month depending on the volume of certificates received

• Scan in white copy of certificate and attach to the patient's file, on the patient area

• Yellow copy may be given back to the client for their records

• Post at the end of the day to close out the open invoice

• When the certificates are ready to send (at least twice monthly - depending on volume ) pull out the certificates and check them against what is "ready to send" and not paid in the account. Verify you have all of the certificates and place a time stamp with "sent" on the day they leave for the post office. 

• IF a pet is over 80 pounds, there is an extra charge of $62, paid for by the client. This accounts for extra tools needed during the procedure (gauze, clamps, suture) and for the extra time from the surgeon.

When we receive a Spay GA check:

• Put the check as a payment on the account

• Search for the certificate number on the #1169 account 

• Update note with time stamp and note "paid"

• Attach the receipt to patient file (the itemized receipt we receive from Spay GA)

• Send Spay GA the receipt for their payment